Approved policies/Vetting - Revision history

Kent.brockman at 20:00, 2 April 2022

2022-04-02T20:00:33Z

← Older revision		Revision as of 20:00, 2 April 2022
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	As adopted January 10, 2015		As adopted January 10, 2015

	1. The Directors will seek to appoint one or more “greeters” or “membership coordinators” who can carry out functions to increase membership, improve retention and help prospective members through the process.		== 1. Greeters ==
			The Directors will seek to appoint one or more “greeters” or “membership coordinators” who can carry out functions to increase membership, improve retention and help prospective members through the process.

	2. In the absence of a “greeter” the poor, overworked, but incredibly sexy directors will carry out the functions of the “greeter” listed here.		== 2. In the absence of a greeter ==
			In the absence of a “greeter” the poor, overworked, but incredibly sexy directors will carry out the functions of the “greeter” listed here.

	3. A prospective member’s probationary period starts when all of the following have occurred:		== 3. Probationary period ==
			A prospective member’s probationary period starts when all of the following have occurred:

	a. They have completed and signed an application for membership		# They have completed and signed an application for membership
			# They have had a tour of the facility, including a basic emergency procedures orientation.
			# They and the member giving a tour have both signed the “Release of Liability, Waiver of Claims, Assumption of Risks and Indemnity Agreement”
			# They have paid their initial dues

	b. ~~They have had a tour of~~ the ~~facility, including a basic emergency procedures orientation~~.		== 4. Prospective Member’s application and liability forms ==
			Prospective Member’s application and liability forms will be collected by the greeter and stored appropriately at Protospace.

	c. ~~They~~ and ~~the member giving~~ a ~~tour have both signed the “Release of Liability~~, ~~Waiver of Claims~~, ~~Assumption of Risks and Indemnity Agreement”~~		== 5. Prospective Member’s payments ==
			Prospective Member’s payments will be collected and receipted by a greeter, director or automated system. (If paid online, a separate receipt would not normally be issued.)

	d. ~~They have paid their initial dues~~		== 6. The greeter will maintain a list ==
			The greeter will maintain a list (either paper or electronic), accessible to the membership, with the first and last name of each prospective member, and the earliest date at which they can be vetted.

	4. Prospective ~~Member’s application and liability forms will~~ be ~~collected by~~ the ~~greeter and stored appropriately~~ at ~~Protospace~~.		== 7. Prospective member vetting ==
			Prospective members may be vetted on or after their 28th day of probation. (Note: this retains the “one-month” policy but allows for vetting after four weeks, since this usually happens at a weekly open house.)

	5. ~~Prospective Member’s payments will be collected and receipted by a greeter, director or~~		== 8. Concerns about probationary members ==
	~~automated system. (If paid online,~~ a ~~separate receipt would not normally be issued.)~~		Members who wish to raise concerns about a prospective member may do so by:

	6. The greeter will maintain a list (either paper or electronic), accessible to the membership, with the first and last name of each prospective member, and the earliest date at which they can be vetted.		# Submitting their concerns in writing to a director
			# Emailing their concerns to directors@protospace.ca
	7. Prospective members may be vetted on or after their 28th day of probation. (Note: this retains the “one-month” policy but allows for vetting after four weeks, since this usually happens at a weekly open house.)		# Raising their concerns in person at the time of vetting

	~~8. Members who wish to raise concerns about a prospective member may do so by:~~

	a. Submitting their concerns in writing to a director

	b. Emailing their concerns to directors@protospace.ca

	c. Raising their concerns in person at the time of vetting

	Concerns submitted in writing or by email must be received by a director no later than 96 hours		Concerns submitted in writing or by email must be received by a director no later than 96 hours
	(4 days) before the earliest possible date for vetting (see paragraphs 6 and 7).		(4 days) before the earliest possible date for vetting (see paragraphs 6 and 7).

	9. Prior to vetting any prospective member, anyone vetting a member must verify that no flags have been attached to the membership application.		== 9. Prior to vetting ==
			Prior to vetting any prospective member, anyone vetting a member must verify that no flags have been attached to the membership application.

			== In the event that any concerns are received ==
	10. In the event that any concerns are received:		10. In the event that any concerns are received:

	a. A director will flag the prospective member’s application form.		# A director will flag the prospective member’s application form.
			# A director will advise the prospective member that a concern has been raised.
	b. A director will advise the prospective member that a concern has been raised.		# A director will offer to put the prospective member in contact with the member who has concerns, if both parties are agreeable. This is in the hopes that differences can be resolved.
			# The prospective member may choose to withdraw the application
	c. A director will offer to put the prospective member in contact with the member who		# The member(s) with concerns may choose to withdraw their concern.
	has concerns, if both parties are agreeable. This is in the hopes that differences can be
	resolved.

	d. The prospective member may choose to withdraw the application

	e. The member(s) with concerns may choose to withdraw their concern.

	11. If no concerns have been raised, or if the members with concerns have withdrawn them, the quorum of members present when the prospective member is vetted is asked if anyone has		11. If no concerns have been raised, or if the members with concerns have withdrawn them, the quorum of members present when the prospective member is vetted is asked if anyone has
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	12. If no concerns have been raised (or they are withdrawn), and no verbal objections have been raised, the prospective member is welcomed as a full member.		12. If no concerns have been raised (or they are withdrawn), and no verbal objections have been raised, the prospective member is welcomed as a full member.

	13. If concerns/objections persist and the prospective member does NOT wish to withdraw his		13. If concerns/objections persist and the prospective member does NOT wish to withdraw his application, the prospective member’s application is presented at the next general meeting.
	application, the prospective member’s application is presented at the next general meeting.
	At that meeting, each concerned party may make statements, as may other members. Non-civil		At that meeting, each concerned party may make statements, as may other members. Non-civil statements will not be tolerated and will result in the termination of the application process of prospective members or starting the process to cancel existing memberships.
	statements will not be tolerated and will result in the termination of the application process of prospective members or starting the process to cancel existing memberships.

	14. The membership will vote on accepting the prospective member. The vote will follow the same voting practices as all other member decisions.		14. The membership will vote on accepting the prospective member. The vote will follow the same voting practices as all other member decisions.

	15. If the prospective member withdraws his application, or fails to be ratified at a vote, they may reapply after 90 days. If not accepted on the second application they may not reapply.		15. If the prospective member withdraws his application, or fails to be ratified at a vote, they may reapply after 90 days. If not accepted on the second application they may not reapply.

Kent.brockman at 19:46, 2 April 2022

2022-04-02T19:46:36Z

Kent.brockman at 19:45, 2 April 2022

2022-04-02T19:45:10Z

← Older revision		Revision as of 19:45, 2 April 2022
Line 2:		Line 2:
	As adopted January 10, 2015		As adopted January 10, 2015

	1. The Directors will seek to appoint one or more “greeters” or “membership coordinators” who		1. The Directors will seek to appoint one or more “greeters” or “membership coordinators” who can carry out functions to increase membership, improve retention and help prospective members through the process.
	can carry out functions to increase membership, improve retention and help prospective
	members through the process.		2. In the absence of a “greeter” the poor, overworked, but incredibly sexy directors will carry out the functions of the “greeter” listed here.
	2. In the absence of a “greeter” the poor, overworked, but incredibly sexy directors will carry out
	the functions of the “greeter” listed here.
	3. A prospective member’s probationary period starts when all of the following have occurred:		3. A prospective member’s probationary period starts when all of the following have occurred:

	a. They have completed and signed an application for membership		a. They have completed and signed an application for membership
	b. They have had a tour of the facility, including a basic emergency procedures orientation.		b. They have had a tour of the facility, including a basic emergency procedures orientation.
Line 13:		Line 13:
	Claims, Assumption of Risks and Indemnity Agreement”		Claims, Assumption of Risks and Indemnity Agreement”
	d. They have paid their initial dues		d. They have paid their initial dues
	4. Prospective Member’s application and liability forms will be collected by the greeter and stored
	appropriately at Protospace.		4. Prospective Member’s application and liability forms will be collected by the greeter and stored appropriately at Protospace.

	5. Prospective Member’s payments will be collected and receipted by a greeter, director or		5. Prospective Member’s payments will be collected and receipted by a greeter, director or
	automated system. (If paid online, a separate receipt would not normally be issued.)		automated system. (If paid online, a separate receipt would not normally be issued.)
	6. The greeter will maintain a list (either paper or electronic), accessible to the membership, with
	the first and last name of each prospective member, and the earliest date at which they can be		6. The greeter will maintain a list (either paper or electronic), accessible to the membership, with the first and last name of each prospective member, and the earliest date at which they can be vetted.
	vetted.
	7. Prospective members may be vetted on or after their 28th day of probation. (Note: this retains		7. Prospective members may be vetted on or after their 28th day of probation. (Note: this retains the “one-month” policy but allows for vetting after four weeks, since this usually happens at a weekly open house.)
	the “one-month” policy but allows for vetting after four weeks, since this usually happens at a
	weekly open house.)
	8. Members who wish to raise concerns about a prospective member may do so by:		8. Members who wish to raise concerns about a prospective member may do so by:
	a. Submitting their concerns in writing to a director		a. Submitting their concerns in writing to a director
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	Concerns submitted in writing or by email must be received by a director no later than 96 hours		Concerns submitted in writing or by email must be received by a director no later than 96 hours
	(4 days) before the earliest possible date for vetting (see paragraphs 6 and 7).		(4 days) before the earliest possible date for vetting (see paragraphs 6 and 7).
	9. Prior to vetting any prospective member, anyone vetting a member must verify that no flags
	have been attached to the membership application.		9. Prior to vetting any prospective member, anyone vetting a member must verify that no flags have been attached to the membership application.

	10. In the event that any concerns are received:		10. In the event that any concerns are received:
Line 40:		Line 40:
	d. The prospective member may choose to withdraw the application		d. The prospective member may choose to withdraw the application
	e. The member(s) with concerns may choose to withdraw their concern.		e. The member(s) with concerns may choose to withdraw their concern.
	11. If no concerns have been raised, or if the members with concerns have withdrawn them, the
	quorum of members present when the prospective member is vetted is asked if anyone has		11. If no concerns have been raised, or if the members with concerns have withdrawn them, the quorum of members present when the prospective member is vetted is asked if anyone has
	objections. If verbal objections are raised, the process returns to step 10.		objections. If verbal objections are raised, the process returns to step 10.
	12. If no concerns have been raised (or they are withdrawn), and no verbal objections have been
	raised, the prospective member is welcomed as a full member.		12. If no concerns have been raised (or they are withdrawn), and no verbal objections have been raised, the prospective member is welcomed as a full member.

	13. If concerns/objections persist and the prospective member does NOT wish to withdraw his		13. If concerns/objections persist and the prospective member does NOT wish to withdraw his
	application, the prospective member’s application is presented at the next general meeting.		application, the prospective member’s application is presented at the next general meeting.
	At that meeting, each concerned party may make statements, as may other members. Non-civil		At that meeting, each concerned party may make statements, as may other members. Non-civil
	statements will not be tolerated and will result in the termination of the application process of		statements will not be tolerated and will result in the termination of the application process of prospective members or starting the process to cancel existing memberships.
	prospective members or starting the process to cancel existing memberships.
	14. The membership will vote on accepting the prospective member. The vote will follow the same		14. The membership will vote on accepting the prospective member. The vote will follow the same voting practices as all other member decisions.
	voting practices as all other member decisions.
	15. If the prospective member withdraws his application, or fails to be ratified at a vote, they may		15. If the prospective member withdraws his application, or fails to be ratified at a vote, they may reapply after 90 days. If not accepted on the second application they may not reapply.
	reapply after 90 days. If not accepted on the second application they may not reapply.

Jamie.frost: Jamie.frost moved page Approved policies/vetting to Approved policies/Vetting without leaving a redirect: unifying policy pages to folder

2022-02-17T12:10:22Z

Jamie.frost moved page Approved policies/vetting to Approved policies/Vetting without leaving a redirect: unifying policy pages to folder

← Older revision	Revision as of 12:10, 17 February 2022
(No difference)

Jamie.frost: original text from pdf

2022-02-17T11:54:09Z

original text from pdf

New page

Vetting Policies and Procedures
As adopted January 10, 2015

1. The Directors will seek to appoint one or more “greeters” or “membership coordinators” who
can carry out functions to increase membership, improve retention and help prospective
members through the process.
2. In the absence of a “greeter” the poor, overworked, but incredibly sexy directors will carry out
the functions of the “greeter” listed here.
3. A prospective member’s probationary period starts when all of the following have occurred:
a. They have completed and signed an application for membership
b. They have had a tour of the facility, including a basic emergency procedures orientation.
c. They and the member giving a tour have both signed the “Release of Liability, Waiver of
Claims, Assumption of Risks and Indemnity Agreement”
d. They have paid their initial dues
4. Prospective Member’s application and liability forms will be collected by the greeter and stored
appropriately at Protospace.
5. Prospective Member’s payments will be collected and receipted by a greeter, director or
automated system. (If paid online, a separate receipt would not normally be issued.)
6. The greeter will maintain a list (either paper or electronic), accessible to the membership, with
the first and last name of each prospective member, and the earliest date at which they can be
vetted.
7. Prospective members may be vetted on or after their 28th day of probation. (Note: this retains
the “one-month” policy but allows for vetting after four weeks, since this usually happens at a
weekly open house.)
8. Members who wish to raise concerns about a prospective member may do so by:
a. Submitting their concerns in writing to a director
b. Emailing their concerns to directors@protospace.ca
c. Raising their concerns in person at the time of vetting
Concerns submitted in writing or by email must be received by a director no later than 96 hours
(4 days) before the earliest possible date for vetting (see paragraphs 6 and 7).
9. Prior to vetting any prospective member, anyone vetting a member must verify that no flags
have been attached to the membership application.

10. In the event that any concerns are received:
a. A director will flag the prospective member’s application form.
b. A director will advise the prospective member that a concern has been raised.
c. A director will offer to put the prospective member in contact with the member who
has concerns, if both parties are agreeable. This is in the hopes that differences can be
resolved.
d. The prospective member may choose to withdraw the application
e. The member(s) with concerns may choose to withdraw their concern.
11. If no concerns have been raised, or if the members with concerns have withdrawn them, the
quorum of members present when the prospective member is vetted is asked if anyone has
objections. If verbal objections are raised, the process returns to step 10.
12. If no concerns have been raised (or they are withdrawn), and no verbal objections have been
raised, the prospective member is welcomed as a full member.
13. If concerns/objections persist and the prospective member does NOT wish to withdraw his
application, the prospective member’s application is presented at the next general meeting.
At that meeting, each concerned party may make statements, as may other members. Non-civil
statements will not be tolerated and will result in the termination of the application process of
prospective members or starting the process to cancel existing memberships.
14. The membership will vote on accepting the prospective member. The vote will follow the same
voting practices as all other member decisions.
15. If the prospective member withdraws his application, or fails to be ratified at a vote, they may
reapply after 90 days. If not accepted on the second application they may not reapply.

← Older revision		Revision as of 19:46, 2 April 2022
Line 9:		Line 9:

	a. They have completed and signed an application for membership		a. They have completed and signed an application for membership

	b. They have had a tour of the facility, including a basic emergency procedures orientation.		b. They have had a tour of the facility, including a basic emergency procedures orientation.
	c. They and the member giving a tour have both signed the “Release of Liability, Waiver of
	Claims, Assumption of Risks and Indemnity Agreement”		c. They and the member giving a tour have both signed the “Release of Liability, Waiver of Claims, Assumption of Risks and Indemnity Agreement”

	d. They have paid their initial dues		d. They have paid their initial dues

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	8. Members who wish to raise concerns about a prospective member may do so by:		8. Members who wish to raise concerns about a prospective member may do so by:

	a. Submitting their concerns in writing to a director		a. Submitting their concerns in writing to a director

	b. Emailing their concerns to directors@protospace.ca		b. Emailing their concerns to directors@protospace.ca

	c. Raising their concerns in person at the time of vetting		c. Raising their concerns in person at the time of vetting

	Concerns submitted in writing or by email must be received by a director no later than 96 hours		Concerns submitted in writing or by email must be received by a director no later than 96 hours
	(4 days) before the earliest possible date for vetting (see paragraphs 6 and 7).		(4 days) before the earliest possible date for vetting (see paragraphs 6 and 7).
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	10. In the event that any concerns are received:		10. In the event that any concerns are received:

	a. A director will flag the prospective member’s application form.		a. A director will flag the prospective member’s application form.

	b. A director will advise the prospective member that a concern has been raised.		b. A director will advise the prospective member that a concern has been raised.

	c. A director will offer to put the prospective member in contact with the member who		c. A director will offer to put the prospective member in contact with the member who
	has concerns, if both parties are agreeable. This is in the hopes that differences can be		has concerns, if both parties are agreeable. This is in the hopes that differences can be
	resolved.		resolved.

	d. The prospective member may choose to withdraw the application		d. The prospective member may choose to withdraw the application

	e. The member(s) with concerns may choose to withdraw their concern.		e. The member(s) with concerns may choose to withdraw their concern.