How To: Directors - Revision history

Jamie.frost: /* Web Presence */

2021-10-21T09:39:16Z

Web Presence

← Older revision		Revision as of 09:39, 21 October 2021
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	*<s>Google Groups managers role (Admin + Discuss) deprecated</s>		*<s>Google Groups managers role (Admin + Discuss) deprecated</s>
	*Lastpass shared credentials		*Lastpass shared credentials
			*Spaceport administrator access / Director status.
	*Discourse Forum director status (Automated addition to 'current directors' group by member portal)		*Discourse Forum director status (Automated addition to 'current directors' group by member portal)
	*Google Apps admin account		*Google Apps admin account

Jamie.frost: /* Web Presence */ updating discourse instead of gg

2021-10-21T09:38:44Z

Web Presence: updating discourse instead of gg

← Older revision		Revision as of 09:38, 21 October 2021
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	=Ongoing Tasks=		=Ongoing Tasks=
	==Banking==		==Banking==

	*Collect membership dues		*Collect membership dues
	*Collect donations		*Collect donations

	=Weekly Tasks=		=Weekly Tasks=

	*Check mail		*Check mail
	*Run a quick members meeting at Tuesday night Meet & Geeks		*Run a quick members meeting at Tuesday night Meet & Geeks
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	=New Director Handoff Checklist=		=New Director Handoff Checklist=
	==Day to Day==		==Day to Day==

	*Bank signing authority		*Bank signing authority
	*Waste management		*Waste management
	*Enmax (power + gas)		*Enmax (power + gas)
	*Telus (internet)		*Telus (internet)

	==Web Presence==		==Web Presence==
	*Google Groups managers role (Admin + Discuss)
			*<s>Google Groups managers role (Admin + Discuss) deprecated</s>
			*Lastpass shared credentials
			*Discourse Forum director status (Automated addition to 'current directors' group by member portal)
	*Google Apps admin account		*Google Apps admin account
	*Wordpress administrators		*Wordpress administrators
	*Wiki administrators		*Wiki administrators
	*Hosting?		*Hosting- Dreamhost
	*Domain Registration?		*Domain Registration?

	==Social Media==		==Social Media==

	*Protospace Twitter feed		*Protospace Twitter feed
	*Youtube account		*Youtube account
	*Facebook account		*Facebook account

	=Forms=		=Forms=
	==Alberta Corporate Registries==		==Alberta Corporate Registries==
	More forms from Corporate Registries can be found at the Service Alberta [http://www.servicealberta.gov.ab.ca/848.cfm Forms for Non-profit companies] website		More forms from Corporate Registries can be found at the Service Alberta [http://www.servicealberta.gov.ab.ca/848.cfm Forms for Non-profit companies] website

	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/Corp_Reg_Serv_Req.pdf Service Request Form]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/Corp_Reg_Serv_Req.pdf Service Request Form]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return]
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	More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website		More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website
	===Tax Exemption===		===Tax Exemption===

	*[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)		*[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)

EasyAs314159: Added notes about insurance company and change of direcotrs

2014-10-15T17:46:01Z

Added notes about insurance company and change of direcotrs

← Older revision		Revision as of 17:46, 15 October 2014
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	=====Special Resolution=====		=====Special Resolution=====
	To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta]		To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta]

			====Insurance Company====
			Notify the insurance company of any changes to the directors

	=New Director Handoff Checklist=		=New Director Handoff Checklist=

EasyAs314159: Updated link to the Service Request Form

2014-03-26T20:49:18Z

Updated link to the Service Request Form

← Older revision		Revision as of 20:49, 26 March 2014
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	==Alberta Corporate Registries==		==Alberta Corporate Registries==
	More forms from Corporate Registries can be found at the Service Alberta [http://www.servicealberta.gov.ab.ca/848.cfm Forms for Non-profit companies] website		More forms from Corporate Registries can be found at the Service Alberta [http://www.servicealberta.gov.ab.ca/848.cfm Forms for Non-profit companies] website
	*[http://www.servicealberta.gov.ab.ca/pdf/~~corp_reg~~/~~Service_Request_Form(4)~~.pdf Service Request Form]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/Corp_Reg_Serv_Req.pdf Service Request Form]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]

	==City of Calgary==		==City of Calgary==
	More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website		More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website
	===Tax Exemption===		===Tax Exemption===
	*[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)		*[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)

EasyAs314159: /* At the Meeting */

2013-07-23T00:25:09Z

At the Meeting

← Older revision		Revision as of 00:25, 23 July 2013
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	===At the Meeting===		===At the Meeting===
			====Volunteers====
			=====Chairperson=====
			A meeting requires one person to chair the meeting
			The chairperson does not get to vote
			=====Scrutineer=====
			Two scrutineers are responsible for counting and confirming numbers on any voted item

	===After the Meeting===		===After the Meeting===

EasyAs314159: Expanded handover checklist, Added tex exemption links for City of Calgary, ORganized into frequency of tasks

2013-07-22T23:51:51Z

Expanded handover checklist, Added tex exemption links for City of Calgary, ORganized into frequency of tasks

← Older revision		Revision as of 23:51, 22 July 2013
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	Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the [http://www.qp.alberta.ca/documents/Acts/c21.pdf Companies Act].		Protospace is an Alberta registered non-profit private corporation which means we are governed by the rules set forth in the [http://www.qp.alberta.ca/documents/Acts/c21.pdf Companies Act].

	=~~Annual/Extraordinary General Meeting (AGM/EGM)~~=		=Ongoing Tasks=
	==~~21 Days Before the Meeting~~==		==Banking==
	~~===Post agenda===~~		*Collect membership dues
	~~===Proxy forms===~~		*Collect donations

	==~~At the Meeting==~~		=Weekly Tasks=
			*Check mail
			*Run a quick members meeting at Tuesday night Meet & Geeks

	==After the Meeting==		=Monthly Tasks=
			==Pay Bills==

			=Yearly Tasks=
			==Business Tax Exemption==
			As a non-profit company we are exempt from having to pay municipal business taxes, however we are still required to resubmit the exemption form on a yearly basis

			==Annual/Extraordinary General Meeting (AGM/EGM)==
			===21 Days Before the Meeting===
			====Post agenda====
			====Proxy forms====

			===At the Meeting===

			===After the Meeting===
	Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries.		Depending on the outcome of the meeting and what was discussed one or more of the following forms may need to be submitted to Alberta Corporate Registries.

	===Alberta Corporate Registries===		====Alberta Corporate Registries====
	All filings with Corporate Registries should include a [http://www.servicealberta.gov.ab.ca/pdf/corp_reg/Service_Request_Form(4).pdf service request form] as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed.		All filings with Corporate Registries should include a [http://www.servicealberta.gov.ab.ca/pdf/corp_reg/Service_Request_Form(4).pdf service request form] as a cover letter, including a request for a file stamped copy for our records in the special instructions section, and two copies of the paper work being filed.

	====Annual Return====		=====Annual Return=====

	====Change of Directors====		=====Change of Directors=====

	====Special Resolution====		=====Special Resolution=====
	To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta]		To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta]

	=New Director Handoff Checklist=		=New Director Handoff Checklist=
	*Google Groups managers role (Admin + Discuss)		==Day to Day==
	*Google Apps admin account
	*Protospace Twitter feed
	*MediaWiki administrators
	*Wordpress administrators
	*Bank signing authority		*Bank signing authority
	*Waste management		*Waste management
	*Enmax (power + gas)		*Enmax (power + gas)
	*Telus (internet)		*Telus (internet)
			==Web Presence==
			*Google Groups managers role (Admin + Discuss)
			*Google Apps admin account
			*Wordpress administrators
			*Wiki administrators
			*Hosting?
			*Domain Registration?
			==Social Media==
			*Protospace Twitter feed
			*Youtube account
			*Facebook account
	=Forms=		=Forms=
	==Alberta Corporate Registries==		==Alberta Corporate Registries==
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	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]
	==City of Calgary==		==City of Calgary==
			More forms from the city of calgary can be found at [http://www.calgary.ca The City of Calgary] website
			===Tax Exemption===
			*[http://www.calgary.ca/PDA/Assessment/Pages/Publications-and-forms/Forms-exemption.aspx Tax Exemption Forms] (Protospace is in the "charitable and benevolent beneficiaries inside Calgary" class)

EasyAs314159 at 23:48, 17 July 2013

2013-07-17T23:48:45Z

@@ Line 20: / Line 20: @@
 ====Special Resolution====
 To file a special resolution you can follow the [http://www.servicealberta.ca/pdf/corp_reg/Companies_Act_Resolution_Example_-_first_draft_2.pdf example provided by Service Alberta]
 =Forms=

EasyAs314159: /* Forms */

2013-07-17T23:27:47Z

Forms

← Older revision		Revision as of 23:27, 17 July 2013
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	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]
			==City of Calgary==

EasyAs314159: /* Forms */

2013-07-17T23:27:29Z

Forms

← Older revision		Revision as of 23:27, 17 July 2013
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	=Forms=		=Forms=
			==Alberta Corporate Registries==
			More forms from Corporate Registries can be found at the Service Alberta [http://www.servicealberta.gov.ab.ca/848.cfm Forms for Non-profit companies] website
	*[http://www.servicealberta.gov.ab.ca/pdf/corp_reg/Service_Request_Form(4).pdf Service Request Form]		*[http://www.servicealberta.gov.ab.ca/pdf/corp_reg/Service_Request_Form(4).pdf Service Request Form]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]

EasyAs314159: /* Forms */

2013-07-17T23:24:41Z

Forms

← Older revision		Revision as of 23:24, 17 July 2013
Line 22:		Line 22:

	=Forms=		=Forms=
			*[http://www.servicealberta.gov.ab.ca/pdf/corp_reg/Service_Request_Form(4).pdf Service Request Form]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3062.pdf Annual Return]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3016.pdf Notice of Address or Notice of Change of Address]
	*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]		*[http://www.servicealberta.gov.ab.ca/pdf/Forms/REG3017.pdf Notice of Directors or Notice of Change of Directors]