Protospace Membership Guidebook - Revision history

Cjs: minor reformatting, updated links

2019-09-09T04:59:47Z

minor reformatting, updated links

← Older revision		Revision as of 04:59, 9 September 2019
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	* During your trial membership, get two sponsorship signatures from existing members. These signatures verify that the members have talked to you at length and will vouch for your candidacy as a member.		* During your trial membership, get two sponsorship signatures from existing members. These signatures verify that the members have talked to you at length and will vouch for your candidacy as a member.

	After the probationary period, you can become a full member by being "vetted". That process is described in [~~[Approved Policies]~~]		After the probationary period, you can become a full member by being "vetted". That process is described in the [https://drive.google.com/file/d/0Bx_IBOMvhGElTFpsd3RUUFVlTmc/view vetting policy].

	Note: the probationary period does not start until the dues are paid.		Note: the probationary period does not start until the dues are paid.
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	==Terminating membership==		==Terminating membership==

	Updated January 2015. See [~~[Approved Policies]~~]		Updated January 2015. See the [https://drive.google.com/file/d/0Bx_IBOMvhGElWWMyaS1nZkZ5eUE/view termination policy].

	==Being a Member==		==Being a Member==
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	==Directors==		==Directors==

	Protospace elects directors on a yearly basis. Any full member who is current on his or her dues can run for directorship. Directors are signing authorities on the bank account and can collect and deposit dues and write cheques for rent and utilities. Directors also approve all promotional materials and any documents for public distribution. The legal responsibility of the Directors is described in our [~~http~~://~~tinyurl~~.com/~~ps-corpreg Corporate Documents~~].		Protospace elects directors on a yearly basis. Any full member who is current on his or her dues can run for directorship. Directors are signing authorities on the bank account and can collect and deposit dues and write cheques for rent and utilities. Directors also approve all promotional materials and any documents for public distribution. The legal responsibility of the Directors is described in our [https://drive.google.com/drive/folders/0Bx_IBOMvhGElMjlrczNrQTBDUU0 corporate documents].

	Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.		Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.
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	:Jamie Frost		:Jamie Frost

	The directors can be accessed directly by members through the Protospace Administration list or by emailing mailto:directors@protospace.ca.		The directors can be accessed directly by members through the [https://groups.google.com/forum/#!forum/protospace-administration Protospace Administration list] or by emailing [mailto:directors@protospace.ca directors@protospace.ca].

	The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit.		The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit.
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	==Special Events==		==Special Events==

	Members are welcome to host special events, including events with invited guests, at the space any time except Tuesday evenings (as the Tuesday night open house start and stop times are flexible, members are not permitted to host events ending later than 4:30 pm on Tuesday night or starting earlier than 12:00 am Wednesday morning). In the event a member wishes to schedule a guest event during that time (guest events on Tuesday evenings are defined as anything other than the usual unstructured open house schedule), the member is required to request the permission of the group on the member email list at least 72 hours before the commencement of the Tuesday open house. If two (2) or more members disagree with hosting the event, the member will not be permitted to host the event on that night. If a member does not announce the guest event to the list, they will not be permitted to host the event during that time.		Members are welcome to host special events, including events with invited guests, at the space any time except Tuesday evenings (as the Tuesday night open house start and stop times are flexible, members are not permitted to host events ending later than 16:30 on Tuesday night or starting earlier than 00:00 Wednesday morning). In the event a member wishes to schedule a guest event during that time (guest events on Tuesday evenings are defined as anything other than the usual unstructured open house schedule), the member is required to request the permission of the group on the member email list at least 72 hours before the commencement of the Tuesday open house. If two (2) or more members disagree with hosting the event, the member will not be permitted to host the event on that night. If a member does not announce the guest event to the list, they will not be permitted to host the event during that time.

	Special events can be held from Wednesday commencing at 12:00 am to Tuesday ending at 4:30 pm. If a member is hosting an event at the space, the member is requested to announce this to the other members by posting it to the Administration email list. Events lasting longer than five (5) hours require consensus minus one approval from the list, meaning no more than one (1) member disagrees with hosting the event. Dissenters must post their disagreement with the event prior to 72 hours of the event being posted to the list. If the event is posted between 12:00 am and 7:00 am, dissent must be posted 72 hours from 7:00 am after the event is posted.		Special events can be held from Wednesday commencing at 00:00 to Tuesday ending at 16:30. If a member is hosting an event at the space, the member is requested to announce this to the other members by posting it to the Administration email list. Events lasting longer than five (5) hours require consensus minus one approval from the list, meaning no more than one (1) member disagrees with hosting the event. Dissenters must post their disagreement with the event prior to 72 hours of the event being posted to the list. If the event is posted between 00:00 and 07:00, dissent must be posted 72 hours from 07:00 after the event is posted.

	At no time, can a member allow a guest event to supercede the rights of other members to use the space within reason (ie: when a talk is scheduled, a member who is using the space for other purposes is expected to be quiet, but does not have to engage in the event at hand).		At no time, can a member allow a guest event to supercede the rights of other members to use the space within reason (ie: when a talk is scheduled, a member who is using the space for other purposes is expected to be quiet, but does not have to engage in the event at hand).

Cjs at 03:46, 9 September 2019

2019-09-09T03:46:52Z

← Older revision		Revision as of 03:46, 9 September 2019
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	:Jamie Frost		:Jamie Frost

	The directors can be accessed directly by members through the Protospace Administration list or by emailing [mailto:directors@protospace.ca].		The directors can be accessed directly by members through the Protospace Administration list or by emailing mailto:directors@protospace.ca.

	The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit.		The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit.

Cjs: minor reformatting, updated pricing

2019-09-09T03:40:23Z

minor reformatting, updated pricing

Show changes

Boomalator at 21:45, 17 February 2015

2015-02-17T21:45:02Z

← Older revision		Revision as of 21:45, 17 February 2015
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	'''Joining Protospace'''		'''Joining Protospace'''

	Protospace is open to the public every Tuesday between 7:00 pm and 10:00 pm. ~~Non-~~members are ~~encouraged to come down during that time and talk~~ to current members and ~~look at~~ the current projects members are working on. ~~To join, the application process is as follows:~~		Protospace is open to the public every Tuesday between 7:00 pm and 10:00 pm. Potential members are invitied to attend, meet some current members and check out the space and some of the current projects that members are working on.

	~~- Fill out the personal and contact information section of the membership form. Protospace provides a new member binder to store these forms in.~~		To join:

	~~- After filling~~ out the ~~top section of the~~ form, the ~~new member has~~ one to three months to get two sponsorship signatures from existing		* Fill out the application form, available at the space.
	members. These signatures verify that the members have talked to you at length and ~~can~~ vouch for your candidacy as a member.		* Pay your first dues
			* Spend at least one month (four weeks), and up to three months, on a "trial membership" (often called a "probationary member")
			* During your trial membership, get to know some of us, and let us get to know you. You can work on projects, take training and use the space.
			* During your trial membership, get two sponsorship signatures from existing members. These signatures verify that the members have talked to you at length and will vouch for your candidacy as a member.

	- After ~~receiving two signatures~~, you ~~are now a n00b--~~a ~~new~~ member on a one month probationary period. The one month probationary period does not begin until the first month’s dues are paid. The probationary period does not apply to friend members, as such members do not receive keys or voting rights. ~~During the probationary period, the member has all access rights friend members have~~ in ~~addition to one shelf for personal storage.~~		After the probationary period, you can become a full member by being "vetted". That process is described in [[Approved Policies]]

	~~- At~~ the ~~end of~~ the probationary period ~~the member receives his~~ or ~~her personal key fob, 24/7 access and~~ voting ~~privileges~~.		Note: the probationary period does not start until the dues are paid.
			Note: the probationary period does not apply to friend members, as such members do not receive keys or voting rights.

	'''Terminating membership'''		'''Terminating membership'''

	~~Membership is terminated in the following cases:~~		Updated January 2015. See [[Approved Policies]]

	- Members are considered non-members after not paying dues for two consecutive months with no attempt to contact the board of directors and/or bank signatories. In the event a member has not paid for two consecutive months but contacts the board/signatories and provides a due date for all dues in arrears, the membership will not be terminated.

	- If a member displays behavior/activity that puts the member or others at risk (e.g.: disregard for personal safety equipment (PSE) while using machines). Members are encouraged to intervene when seeing other members disregarding health and safety (H&S) regulations. Members who display abusive or offensive behavior will be dealt with on a case by case basis. Abuse and threats towards any other individual will not be tolerated by the organization. In the event a member behaves in a way that requires discipline from the group, the members will vote on the member’s place in the organization at the subsequent members meeting.

	~~- In the event a member commits an egregious or violent act, the member’s key fob may be disabled at the discretion of the Board prior to the subsequent members meeting~~.

	'''Being a Member'''		'''Being a Member'''
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	'''Meetings'''		'''Meetings'''

	Member meetings are held at the space on the second Saturday of every month at 2:00 pm~~. Meetings can be called by any member by announcing the meeting on the administration email list. Members set the agenda by posting agenda items to the Protospace Wiki (http://wiki.protospace.ca)~~. The agenda must be finalized 24 hours before the beginning of the meeting to allow all members time to review agenda items and prepare any responses or thoughts on agenda items. Agenda items posted after 2:00 pm on the Friday before the meeting will be moved to the subsequent monthly meeting.		Member meetings are held at the space on the second Saturday of every month at 2:00 pm. The agenda must be finalized 24 hours before the beginning of the meeting to allow all members time to review agenda items and prepare any responses or thoughts on agenda items. Agenda items posted after 2:00 pm on the Friday before the meeting will be moved to the subsequent monthly meeting.

	Protospace’s fiscal year begins June 1 and ends May 31. The Annual General Meeting (AGM) is to be held no more than 40 days after 12:00 am on June 1. The meeting is held to approve the Board of Directors for the fiscal year and to transact other business as necessary.		Protospace’s fiscal year begins June 1 and ends May 31. The Annual General Meeting (AGM) is to be held no more than 40 days after 12:00 am on June 1. The meeting is held to approve the Board of Directors for the fiscal year and to transact other business as necessary.
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	'''Voting at meetings'''		'''Voting at meetings'''

	~~All members receive one vote with their membership.~~ Voting ~~is done~~ by ~~consensus minus one~~. ~~As such, when voting, members only vote when they are against an item being discussed~~. ~~If two (2~~) ~~or more members disagree with an action item on an agenda, the item will not be passed~~.		(Note: Voting methods were changed by special resolution. See the corporate documents for details.)

			Votes require a 90% approval to carry.

	Voting can be done by show of hands (with those who disagree raising their hands and those who agree or are neutral not raising their hands). Certain circumstances, such as the election of the Board at the AGM, permit voting with secret ballot. Any vote can be put to secret ballot provided a member generates the ballots and two (2) members review the ballots after voting.		Voting can be done by show of hands. Any vote can be put to secret ballot provided a member generates the ballots and two (2) members review the ballots after voting.

	'''Directors'''		'''Directors'''

	Protospace elects directors on a yearly basis. Any full member who is current on his or her dues can run for directorship. Directors are signing authorities on the bank account and can collect and deposit dues and write cheques for rent and utilities. Directors also approve all promotional materials and any documents for public distribution.		Protospace elects directors on a yearly basis. Any full member who is current on his or her dues can run for directorship. Directors are signing authorities on the bank account and can collect and deposit dues and write cheques for rent and utilities. Directors also approve all promotional materials and any documents for public distribution. The legal responsibility of the Directors is described in our [http://tinyurl.com/ps-corpreg Corporate Documents].

	Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.		Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.

	The directors of Calgary Protospace Ltd. ~~for 2014/2015,~~ elected on June 14th 2014, ~~are~~:		The directors of Calgary Protospace Ltd. elected on June 14th 2014, were:
	;

	:Alan Ferguson		:Alan Ferguson
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	:Shannon Hoover		:Shannon Hoover

	The directors can be accessed directly by members through the Protospace Administration list or by emailing directors@protospace.ca.		Subsequently, changes have occurred and an extraordinary general meeting was called to elect additional directors. As of December 1, 2014, the 2014-2015 directors are:

			:Alan Ferguson
			:Shannon Hoover
			:Byron Hynes
			:Mike Morrow
			:Jamie Frost

			The directors can be accessed directly by members through the Protospace Administration list or by emailing [mailto:directors@protospace.ca].

	The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit.		The Board is set at no less than two (2) directors and no more than seven (7). As such, the Board may see it fit to elect additional directors during the fiscal year. Per the Articles of Association, this can be done at a member meeting or the Board can decide to appoint a director as they see fit.

Calgaryconehead: Changed director list

2014-07-22T05:27:35Z

Changed director list

← Older revision		Revision as of 05:27, 22 July 2014
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	Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.		Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.

	The directors of Calgary Protospace Ltd. for ~~2013~~/~~2014~~, elected on June ~~8th 2013~~, are:		The directors of Calgary Protospace Ltd. for 2014/2015, elected on June 14th 2014, are:
	;		;
	:~~James Ravenhill~~
			:Alan Ferguson
			:Ben Eadie
			:Janet Mader
	:Jim Akeson		:Jim Akeson
	~~:John Jardine~~
	:Kevin Loney		:Kevin Loney
	~~:Michael Belanger (Resigned 13-July-2013)~~
	:Shannon Hoover		:Shannon Hoover

Calgaryconehead at 18:18, 15 August 2013

2013-08-15T18:18:22Z

← Older revision		Revision as of 18:18, 15 August 2013
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	Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.		Protospace has made a conscious decision to not appoint officers and all items requiring sign off (be it a fiscal or legal matter) are to go through the directors.

	The directors of Calgary Protospace Ltd. for ~~the fiscal year~~ 2013 are:		The directors of Calgary Protospace Ltd. for 2013/2014, elected on June 8th 2013, are:
			;
	~~Dan D.~~		:James Ravenhill
			:Jim Akeson
	~~Andrew F.~~		:John Jardine
			:Kevin Loney
	~~Darryl G.~~		:Michael Belanger (Resigned 13-July-2013)
			:Shannon Hoover
	~~Thomas L.~~

	~~Andrew P.~~

	~~Donna V.~~

	The directors can be accessed directly by members through the Protospace Administration list or by emailing directors@protospace.ca.		The directors can be accessed directly by members through the Protospace Administration list or by emailing directors@protospace.ca.

Kan: Removed protection from "Protospace Membership Guidebook"

2013-08-15T17:47:08Z

Removed protection from "Protospace Membership Guidebook"

← Older revision	Revision as of 17:47, 15 August 2013
(No difference)

Kan: Protected "Protospace Membership Guidebook": Document is as voted upon fall 2012. Changes to the document must be approved by member vote. (‎[edit=sysop] (indefinite) ‎[move=sysop] (indefinite)) [cascading]

2013-01-04T20:35:50Z

Protected "Protospace Membership Guidebook": Document is as voted upon fall 2012. Changes to the document must be approved by member vote. (‎[edit=sysop] (indefinite) ‎[move=sysop] (indefinite)) [cascading]

← Older revision	Revision as of 20:35, 4 January 2013
(No difference)

Ouroboros at 20:13, 4 January 2013

2013-01-04T20:13:00Z

← Older revision		Revision as of 20:13, 4 January 2013
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	The directors of Calgary Protospace Ltd. for the fiscal year 2013 are:		The directors of Calgary Protospace Ltd. for the fiscal year 2013 are:

	Dan ~~Damron~~		Dan D.

	Andrew ~~Funk~~		Andrew F.

	Darryl ~~Grywacheski~~		Darryl G.

	Thomas ~~LaFreniere~~		Thomas L.

	Andrew ~~Preece~~		Andrew P.

	Donna ~~Venzi~~		Donna V.

	The directors can be accessed directly by members through the Protospace Administration list or by emailing directors@protospace.ca.		The directors can be accessed directly by members through the Protospace Administration list or by emailing directors@protospace.ca.

Ouroboros at 20:03, 4 January 2013

2013-01-04T20:03:09Z

← Older revision		Revision as of 20:03, 4 January 2013
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	- Fill out the personal and contact information section of the membership form. Protospace provides a new member binder to store these forms in.		- Fill out the personal and contact information section of the membership form. Protospace provides a new member binder to store these forms in.
	- After filling out the top section of the form, the new member has one to three months to get two sponsorship signatures from existing members. These signatures verify that the members have talked to you at length and can vouch for your candidacy as a member.
			- After filling out the top section of the form, the new member has one to three months to get two sponsorship signatures from existing
			members. These signatures verify that the members have talked to you at length and can vouch for your candidacy as a member.

	- After receiving two signatures, you are now a n00b--a new member on a one month probationary period. The one month probationary period does not begin until the first month’s dues are paid. The probationary period does not apply to friend members, as such members do not receive keys or voting rights. During the probationary period, the member has all access rights friend members have in addition to one shelf for personal storage.		- After receiving two signatures, you are now a n00b--a new member on a one month probationary period. The one month probationary period does not begin until the first month’s dues are paid. The probationary period does not apply to friend members, as such members do not receive keys or voting rights. During the probationary period, the member has all access rights friend members have in addition to one shelf for personal storage.

	- At the end of the probationary period the member receives his or her personal key fob, 24/7 access and voting privileges.		- At the end of the probationary period the member receives his or her personal key fob, 24/7 access and voting privileges.


	'''Terminating membership'''		'''Terminating membership'''
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	- Members are considered non-members after not paying dues for two consecutive months with no attempt to contact the board of directors and/or bank signatories. In the event a member has not paid for two consecutive months but contacts the board/signatories and provides a due date for all dues in arrears, the membership will not be terminated.		- Members are considered non-members after not paying dues for two consecutive months with no attempt to contact the board of directors and/or bank signatories. In the event a member has not paid for two consecutive months but contacts the board/signatories and provides a due date for all dues in arrears, the membership will not be terminated.

	- If a member displays behavior/activity that puts the member or others at risk (e.g.: disregard for personal safety equipment (PSE) while using machines). Members are encouraged to intervene when seeing other members disregarding health and safety (H&S) regulations. Members who display abusive or offensive behavior will be dealt with on a case by case basis. Abuse and threats towards any other individual will not be tolerated by the organization. In the event a member behaves in a way that requires discipline from the group, the members will vote on the member’s place in the organization at the subsequent members meeting.		- If a member displays behavior/activity that puts the member or others at risk (e.g.: disregard for personal safety equipment (PSE) while using machines). Members are encouraged to intervene when seeing other members disregarding health and safety (H&S) regulations. Members who display abusive or offensive behavior will be dealt with on a case by case basis. Abuse and threats towards any other individual will not be tolerated by the organization. In the event a member behaves in a way that requires discipline from the group, the members will vote on the member’s place in the organization at the subsequent members meeting.

	- In the event a member commits an egregious or violent act, the member’s key fob may be disabled at the discretion of the Board prior to the subsequent members meeting.		- In the event a member commits an egregious or violent act, the member’s key fob may be disabled at the discretion of the Board prior to the subsequent members meeting.

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	- The machine is considered dangerous to the operator or people nearby;		- The machine is considered dangerous to the operator or people nearby;

	- The machine requires specialized knowledge to operate properly ; or		- The machine requires specialized knowledge to operate properly ; or

	- The owner has placed special restrictions on it.		- The owner has placed special restrictions on it.

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	- To ensure the safety of the members		- To ensure the safety of the members

	- To avoid damage or undue wear to the equipment.		- To avoid damage or undue wear to the equipment.

	- To assist in productive use of the equipment		- To assist in productive use of the equipment

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	Dan Damron		Dan Damron

	Andrew Funk		Andrew Funk

	Darryl Grywacheski		Darryl Grywacheski

	Thomas LaFreniere		Thomas LaFreniere

	Andrew Preece		Andrew Preece

	Donna Venzi		Donna Venzi

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	- Individuals visiting the space on a non-Tuesday evening on a one-off basis.		- Individuals visiting the space on a non-Tuesday evening on a one-off basis.

	- Individuals visiting the space on multiple non-Tuesday evening times up to:		- Individuals visiting the space on multiple non-Tuesday evening times up to:

	-- One (1) visit per week (Sunday-Saturday) up to eight (8) consecutive weeks;		-- One (1) visit per week (Sunday-Saturday) up to eight (8) consecutive weeks;

	-- Two (2) visits per week up to four (4) consecutive weeks;		-- Two (2) visits per week up to four (4) consecutive weeks;
	-- Three (3) or more visits per week during a condensed period of time while working on an existing member project. Members are requested to give notice to the email list when bringing non-members into the space on a frequent basis.
			-- Three (3) or more visits per week during a condensed period of time while working on an existing member project. Members are requested to
			give notice to the email list when bringing non-members into the space on a frequent basis.

	It is requested that guests are invited prior to travelling to and working at the space. Showing up uninvited at the space is considered abuse of privileges and guest rights may be revoked to non-member individuals on a case-by-case basis.		It is requested that guests are invited prior to travelling to and working at the space. Showing up uninvited at the space is considered abuse of privileges and guest rights may be revoked to non-member individuals on a case-by-case basis.